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Meetings are expensive! Our free meeting cost calculator reveals the true financial impact of your meetings by calculating costs based on participant salaries, meeting duration, and attendance. Understanding meeting costs helps organizations optimize productivity, reduce unnecessary meetings, and make informed decisions about meeting formats and frequency.
Enter the number of meeting participants, their average hourly rate, and the meeting duration in hours. The calculator instantly provides total meeting cost, cost per participant, and efficiency insights. Use this information to evaluate whether meetings are worth the investment.
Effective meetings require clear agendas, defined outcomes, and appropriate duration. Consider alternatives like email updates, async communication, or smaller focused meetings. Regular cost tracking helps maintain meeting discipline and ensures meetings deliver value commensurate with their cost.
Meeting costs vary based on participant seniority, company size, and industry. Executive meetings typically cost significantly more than team meetings. Remote vs. in-person meetings may have different cost considerations including travel and facility expenses.
Average meeting costs vary widely by industry and seniority. A 1-hour meeting with 5 mid-level participants at $50/hour costs $250. Executive meetings with 8 senior leaders can easily exceed $1000+ per hour. Use our calculator to determine your specific costs.
Only include participants who are essential for the meeting's objectives. Each additional participant significantly increases the total cost.
Set clear agendas, keep meetings focused and on-time, consider standing meetings for regular updates, and evaluate whether meetings are truly necessary.
This varies significantly by organization size, industry, and location. Use this calculator to understand your specific costs and evaluate whether meetings deliver sufficient value. Focus on outcomes rather than arbitrary cost limits.